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Understand and establish your business's state nexus, which determines the states where you have sufficient presence or activity to be subject to state tax obligations. State Nexus can be triggered by physical reality, economic activities, or meeting certain thresholds for sales, payroll, or property in a state. Identify the conditions where your business has nexus to determine your filing and tax obligations in each state.
Could you determine the filing requirements for each state where you have nexus? We keep track of state-specific deadlines, which may differ from federal tax filing deadlines. If you have taxable earnings in more than one state, you probably have tax liability and reporting responsibilities in both.
Allocate and apportion income, sales, and other factors to each state based on their respective rules. Most states use apportionment formulas to determine the portion of income subject to tax within their jurisdiction. Understanding these rules and properly allocating income and expenses is essential to calculate state tax liabilities accurately.
You can just familiarize yourself with state-specific deductions, credits, and incentives available in each state. Taking advantage of applicable deductions and credits can help reduce your overall state tax liability.
If your business sells products or services across state lines, ensure compliance with sales and use tax obligations in each state. Understand the rules regarding economic nexus and sales tax collection thresholds to determine when to collect and remit sales tax in each state.
If you have employees in multiple states, understand the payroll tax obligations in each state. This process includes registering with state taxing authorities, withholding and remitting state income taxes, and complying with state-specific requirements for unemployment insurance and disability taxes.
Consider voluntary disclosure agreements (VDAs) if you discover potential past tax liabilities in states where you haven't filed. VDAs provide a way to come forward and resolve prior non-compliance while potentially receiving reduced penalties or other benefits.
Utilize tax compliance software or engage a third-party service provider to streamline and automate multi-state tax compliance processes. These tools can help track sales tax collection, manage tax rates, assist with state tax calculations, and ensure accurate filing and reporting.
Stay updated on state tax laws, regulations, and filing requirements changes. Regularly monitor changes in state tax nexus standards, apportionment rules, and other factors that may impact your multi-state tax compliance obligations.